What is Dynamics 365 for Financials AKA Project Madeira
Dynamics 365 for Financials previously called “Project Madeira” encompasses the financial portion of Microsoft Office 365. This solution is designed to serve the needs of small to midsized customers. The targeted audience of this solution are customers who have outgrown software such as QuickBooks and would like to consolidate various data sources such as Excel files to one platform. Dynamics 365 for Financials (D365F) competes with QuickBooks Enterprise and NetSuite. D365F provides a feature rich ERP product for a low implementation and licensing cost giving the product a compelling total cost of ownership (TCO).
Here is a visual look of the features within each series of Dynamics 365 for Financials.
D365F is aimed at being a quick and easy financial package to implement. In cases where no integration is required – an implementation should consist of configuration, data import and training all within a few weeks from start to end. Users have access to a wizard that is basically a checklist of setup requirements. The setup is user friendly and guidance is provided throughout the process. Users are guided on how to create a company, import data, set up taxes, set up connections, etc.
Another strong feature of Dynamics 365 for Financials is Dimensions! Dimensions are data that you add to entries to categorize them for analysis. For example, you can have dimensions that indicate which project or department an entry originates from. Then you can use dimensions instead of setting up separate general ledger accounts for each department and project. This allows you to have rich analysis information in your data without having to use a complicated chart of accounts. You can define an unlimited number of dimensions with an unlimited number of dimension values.
For example, you set up a dimension called Department, and you use this dimension and a dimension value when you post sales documents. Then, you can later get business intelligence data on which items have been sold by which departments, for example. The more dimensions you set up and use, the more detailed reports you can base your business decisions on. For example, a single sales entry can include multiple dimension information about which account the item sale has been posted to, where the item was sold, who sold it, and what kind of customer made the purchase.
The software allows users to buy and sell in currencies that are different to local currency. Currencies can be linked to exchange rate services to automatically update the rates in the system.
This extension makes it easy to migrate customers, vendors, items, and accounts from QuickBooks and Microsoft Excel.
Dynamics 365 for Financials as part of your Outlook
The Outlook add-in allows the user to manage customer and vendor activities directly from Outlook. Financial information from vendors and customers can be accessed and documents such as quotes and invoices can be sent directly to clients. Reports and Forms can be accessed by clicking hyperlinks on the Outlook window.
Access from a Mobile Device
Data from D365F can be accessed through a user’s mobile device. Users have the ability to export data, email sales quotes or invoices, and the ability to view charts and financial information.
MS Word Templates
Users have the option to use RDLC layouts (modified using SQL Server Report Builder) or a simple MS word template. A Word report layout is a based on Word document (.docx file type). Word report layouts enable the user to design report layouts by using Microsoft Word 2013 or later. A Word report layout determines the report’s content – controlling how that content elements are arranged and how they look. A Word report layout document will typically use tables to arrange content, where the cells can contain data. Reports layouts can be exported or imported at any time.
Bank Data conversion service
Integrate bank data conversion services to export and import bank transactions electronically.
Workflows and Change Logs
When a record, such as a purchase document or a customer card, needs to be approved by someone in your organization, you send an approval request as part of a workflow. Based on how the workflow is set up, the appropriate approver is then notified that the record requires their approval.
Change logs allow administrators and managers to track user activates and keep audit trails. Change logs provide information such as the name of a user whoa accessed a certain table and the type of change on a specific field.
Dynamics 365 for Financials must be setup properly along with adequete training and data import for a successful implementation. It is our strong suggestion to ensure you get the assistance of a partner such as Atum. Typically an implementation cost will run around $5,000 without integration. Feel free to fill out the form on the right to receive a fixed price quote based on your requirement or call us at 1-877-893-3266 x1
Atum is a Tier 1 CSP partner which enables us to offer Dynamics 365 for Financials at a very competitive rate. The current price per user is $39/month Canadian* ($32/month USD*) for a full user. A lighter license called team member is also available for $6/month* canadian. Contact us on the form to the right or call us to purchase the software even if you do not need any help with implementation!
*All prices subject to change without notice because it is a subscription model – these are set by Microsoft. Once purchased, the price can be locked in for a term you are comfortable with to protect against potential price increases.
-The Atum Team